The Advantages of Managed Print Services For Your Business

http://www.xeretec.co.uk/services/print-audit
The Advantages of Managed Print Services For Your Business
During the course of running a successful business, there are many financial considerations which need to be taken into account. Running costs such as staff wages, utility bills and building maintenance are generally the first to come under the spotlight when savings need to be implemented. However, there is one area which often gets overlooked and therefore remains unnoticed. That area is in the printing and production of documents.

The Optimisation of Printing Processes

Printing is an area of the business where significant savings can be made if the process is managed efficiently, but this a fact which many organisations remain blissfully unaware of. Perhaps the reason many companies do not endeavour to delve further into this area is simply because they cannot spare either the time or the staff to conduct a detailed study of how they do their printing. This is where the input of an outside firm offering expert managed print services (MPS) can prove to be invaluable. In a nutshell, involve the experts in the management and optimisation of document production devices and all associated processes.

The Print Audit Explained

The process of managed print services usually begins with a detailed audit of an organisations document production devices, including how many are in use at any one time, their locations within the building, average output levels and energy-efficiency.

An Increase in Productivity and Efficiency

Depending on the results of the print audit, various recommendations are then made to improve the overall efficiency of the printing process. These could include reducing the number of document production machines currently in use, allocating printing work which requires a high-quality finish to technically superior machines or even reducing unnecessary colour printing.

The Benefits of Remote Device Management

Remote device management is a system that looks at all of a organisation's printing devices, such as printers, photocopiers and scanners, all of them being controlled from a single point, which monitors the devices twenty-four hours a day, seven days a week. Not only does this remove the need for manual monitoring and management, saving money and resources in the process, but it also means that supply inventories are far more accurate.

Plus, with managed print services in operation, all consumables are automatically ordered when required, keeping stocks at far more manageable and cost-efficient levels.

In all managed print services make companies more efficient in terms of productivity and more profitable in terms of running costs.